Orientation Coordinator

Duration: June 2020 – September 30, 2020

Positions available: 1

Position Type: Part-Time, Contract

Renumeration: $15/hour

The Scarborough Campus Students’ Union (SCSU) is the not-for-profit organization that represents all full-time and part-time undergraduate students at the University of Toronto Scarborough and provides to its members a broad range of advocacy, services and events. The Student Centre is operated by the SCSU and serves as the central hub for student life/services on the UTSC campus.

OBJECTIVE:

The Orientation Coordinator understands student success and is committed to providing a positive experience for all new, incoming students. Orientation includes a series of events and activities designed to introduce first year students to university life, which includes meeting faculty/staff/student leaders, and learning about available programs, resources and services.  The Orientation Coordinator is committed to helping first year students find opportunities to get involved as well as connecting incoming students to their new campus community.

The Orientation Coordinator will work closely with SCSU executives and staff to oversee all aspects of Orientation.

RESPONSIBILITIES:

The Orientation Coordinator position includes a broad range of roles and responsibilities, and not all functions are contained within this position description as the position is ever-changing and adaptive. However, specific roles and responsibilities include, but are not limited to, the following:

LOGISTICS & RISK MANAGEMENT:

  • Organize and implement all events and activities prior to, and during, Orientation in consultation with SCSU stakeholders
  • Create an orientation timeline that includes relevant deadline dates and targets
  • Oversee the coordination of all event details and logistics, which includes risk assessment procedures for high risk activities and events
  • Ensure that orientation is inclusive and accessible for all students

FINANCIAL MANAGEMENT:

  • Oversee, the Orientation budget on an ongoing basis with the Vice-President Operations
  • Ensure that all orientation funds are utilized in a responsible, cost-effective manner
  • Approve all Orientation expenses, and ensure that all spending remains within the allocated budget
  • Actively work to minimize expenses when possible

COMMUNICATION WITH CAMPUS PARTNERS/STAKEHOLDERS:

  • Ensure ongoing communication with on campus partners, including faculty, DSAs, student groups and student service departments
  • Liaise with other departments to brainstorm ideas, share resources, and discuss their orientation programming
  • Work with various campus partners to coordinate activities and events, including Conference Services, Facilities Management, AV Services, Parking and Police Services, and Sustainability
  • Ensure ongoing communication with the campus community about orientation activities and events

LEADER RECRUITMENT, SELECTION, SUPERVISION & TRAINING:

  • Recruit, select, train and supervise all orientation leaders and student coordinators/staff
  • Organize and implement a training session for all leaders and student staff, which includes campus safety/security, alcohol/risk management, and equity/diversity topics
  • Ensure that all orientation leaders and student coordinators/staff are aware of their role and responsibilities, and provide them with ongoing feedback, direction and guidance
  • Address any issues/concerns, including discipline and the termination of leaders and/or staff

MEETINGS & COMMUNICATION:

  • Meet with SCSU representatives and the Coordinator (Transition Programs) on a weekly basis
  • Schedule, and chair, regular meetings with the Senior Leader Team
  • Schedule regular planning/update meetings with all student coordinators/staff
  • Meet with individuals involved with Orientation (SCSU, Student Life, student groups, campus departments) whenever necessary
  • Attend SCSU BOD meetings when requested to discuss orientation planning and progress
  • Attend Orientation Coordinator meetings and training sessions on the St. George campus
  • Communicate any issues or concerns to the Vice-President Campus Life

EVENT EVALUATION & REPORTS:

  • Create and circulate evaluation forms to both first year students and leaders after Orientation
  • Schedule and facilitate post-Orientation debrief meetings and focus group sessions
  • Submit an Orientation Report to the Vice-President Campus Life, with recommendations for the upcoming year
  • Deliver and present the Orientation Report to the SCSU BOD after Orientation
  • Create and submit a transition binder with all orientation-related documents and files

REQUIRED SKILLS/EXPERIENCE:

  • Extensive experience with event planning/implementation, demonstrated success in a past leadership role
  • Highly organized, detail-oriented, strong time management skills
  • Experience creating, and managing, a large budget
  • Proficient with word processing and spreadsheet software
  • Superior communication, interpersonal, conflict resolution and group facilitation skills
  • Experience working as part of a group/team, delegating tasks and supervising staff/volunteers
  • Self motivated, able to meet ongoing deadlines and work with minimal supervision
  • Previous participation in Orientation as a Senior Leader or Master of Ceremonies

DESIRED ATTITUDES:

  • Understanding and commitment towards the mission and goals of Orientation
  • Commitment to representing the SCSU and UTSC in a professional, mature manner
  • Awareness and understanding of the UTSC population, especially the first year cohort
  • Highly motivated, outgoing, dedicated, creative and enthusiastic
  • Approaches tasks with an innovative mind set, and a positive outlook

PLEASE NOTE: SCSU is an independently incorporated organization working within the University of Toronto community.  This position is NOT a University of Toronto staff position.

HOW TO APPLY FOR THIS POSITION: Interested candidates should submit a résumé and cover letter by 11:59pm on Friday, June 19th, 2020. All applications should be received via e-mail to applications@scsu.ca

CONTACT INFORMATION:                    

Vice-President Campus Life

Fax:    416-287-7088           E-mail: campuslife@scsu.ca

Member of the Canadian Federation of Students, Local 99