Co-orientation Coordinator

Position Type: Part-time, Contract

Remuneration: $5000 (honorarium)

Duration: May 15th 2019 – September 30th 2019

Positions available: 1

The Scarborough Campus Students’ Union (SCSU) is the not-for-profit organization that represents all full-time and part-time undergraduate students at the University of Toronto Scarborough and provides to its members a broad range of advocacy, services and events. The Student Centre is operated by the SCSU and serves as the central hub for student life/services on the UTSC campus.

OBJECTIVE:

The Orientation Coordinator understands student success and is committed to providing a positive experience for all new, incoming students. Orientation includes a series of events and activities designed to introduce first year students to university life, which includes meeting faculty/staff/student leaders, and learning about available programs, resources and services.  The Orientation Coordinator is committed to helping first year students find opportunities to get involved as well as connecting incoming students to their new campus community.

The Orientation Coordinator will work closely with SCSU executives and staff to oversee all aspects of Orientation.

RESPONSIBILITIES:

The Orientation Coordinator position includes a broad range of roles and responsibilities, and not all functions are contained within this position description as the position is ever-changing and adaptive. However, specific roles and responsibilities include, but are not limited to, the following:

MARKETING & SPONSORSHIP:

  • Assist with the coordination of various marketing strategies to ensure the success of Orientation
  • Assist with the development of the orientation website, and ensure that the online registration form is launched in a timely manner
  • Responsible for a sponsorship list and sponsor solicition
  • Creation of a marketing booklet for distribution to various vendors

COMMUNICATION WITH CAMPUS PARTNERS/STAKEHOLDERS:

  • Work with the Senior Orientation Coordinator to ensure ongoing communication with on campus partners, including faculty, DSAs, student groups and student service departments
  • Liaise with other departments to brainstorm ideas, share resources, and discuss their orientation programming
  • Work with various campus partners to coordinate activities and events, including Conference Services, Facilities Management, AV Services, Parking and Police Services, and Sustainability
  • Ensure ongoing communication with the campus community about orientation activities and events

LEADER RECRUITMENT, SELECTION, SUPERVISION & TRAINING:

  • Recruit, select, train and supervise all orientation leaders and student coordinators/staff
  • Organize and implement a training session for all leaders and student staff, which includes campus safety/security, alcohol/risk management, and equity/diversity topics
  • Ensure that all orientation leaders and student coordinators/staff are aware of their role and responsibilities, and provide them with ongoing feedback, direction and guidance
  • Address any issues/concerns, including discipline and the termination of leaders and/or staff

MEETINGS & COMMUNICATION:

  • Meet with SCSU representatives and the Coordinator (Transition Programs) on a weekly basis
  • Meet with individuals involved with Orientation (SCSU, Student Life, student groups, campus departments) whenever necessary
  • Attend SCSU BOD meetings when requested to discuss orientation planning and progress
  • Attend Orientation Coordinator meetings and training sessions on the St. George campus
  • Communicate any issues or concerns to the Vice-President Campus Life

Office Hours:

  • Hold weekly office hours as approved by the Vice-President Campus Life

REQUIRED SKILLS/EXPERIENCE:

  • Must have previous Marketing and Sponsorship Experience
  • Extensive experience with event planning/implementation, demonstrated success in a past leadership role
  • Highly organized, detail-oriented, strong time management skills
  • Proficient with word processing and spreadsheet software
  • Superior communication, interpersonal, conflict resolution and group facilitation skills
  • Experience working as part of a group/team, delegating tasks and supervising staff/volunteers
  • Self motivated, able to meet ongoing deadlines and work with minimal supervision
  • Previous participation in Orientation as a Senior Leader or Group Leader will be prioritized

DESIRED ATTITUDES:

  • Understanding and commitment towards the mission and goals of Orientation
  • Commitment to representing the SCSU and UTSC in a professional, mature manner
  • Awareness and understanding of the UTSC population, especially the first year cohort
  • Highly motivated, outgoing, dedicated, creative and enthusiastic
  • Approaches tasks with an innovative mind set, and a positive outlook

PLEASE NOTE: SCSU is an independently incorporated organization working within the University of Toronto community.  This position is NOT a University of Toronto staff position.

HOW TO APPLY FOR THIS POSITION: Interested candidates should submit a résumé and cover letter by 11:59pm on Wednesday May 8th, 2019. All applications should be received via e-mail to applications@scsu.ca or the SCSU Office, SL-108, in a sealed envelope

CONTACT INFORMATION:                    

Vice-President Campus Life

Tel:      416-208-4723

Fax:    416-287-7088           E-mail: campuslife@scsu.ca

Member of the Canadian Federation of Students, Local 99